Office Administrator - San Francisco
About the positionResponsibilities• Manage all office operations functions in the SFO including delivery of administrative support services and office services including (reception, hospitality, conference services, mail, reproduction, and records) delivered by a combination of in-house and outsources resources. • Manage SFO administrative support team including hiring, integration, training, coaching, performance and compensation management, engagement and motivation, and off boarding. • Participate in new hire orientation and supports integration of SFO partner and employees’ new hires.• Plan and conduct regular meetings with SFO based Global Operations (GO) Team members including administrative support teams. • Support the SF Office Chair as needed, including but not limited to facilitating the distribution, for client development purposes, of firm purchased local event tickets. • Collaborate with GO Team colleagues in support of SF office events including client and business development events; charitable and volunteer activities; and community and internal engagement events. • Support offboarding of SFO-based partners and employees.• Collaborate Facilities function to manage the SFO facility; serves as initial point of contact with local property management and works with building personnel and appropriate internal contacts as needed. • Assist in SFO, forecasting and management including oversight and accountability for processing SFO expenses and reporting monthly variances to Finance function. • • Collaborate with Facilities function to ensure best practice physical safety and security protocols are in place and to respond to physical safety concerns and incidents.• • Ensure implementation and maintenance of the firm’s Business Continuity protocols in the SFO and participate in Business Continuity Working Group. • • Partner with GO Team colleagues including Client Development, Marketing & Communications, Finance, IT, HR, Legal Recruitment, etc., to ensure SFO business needs are met and to ensure SFO compliance with firm strategy, policies, and practices. • Drive the implementation and adoption of new standards, practices, and technology in the SFO, under the leadership of the MD.• Participate in firm-wide GO Team (projects and initiatives) as requested. Requirements• 7+ years’ experience in administrative and/or facilities management in a large multi-office professional services firm. • Bachelor’s degree or equivalent relevant experience. • Demonstrates consistently sound judgment and commerciality. • Takes a solution-oriented approach to operational and people matters. • Actively listens, communicates in a clear and concise manner leveraging data and logic effectively. • Ability to persuade, negotiate, and resolve conflicts.• Consistently acts with integrity and discretion. • Remains calm and respectful even when in conflict and/or under pressure. • Is equally effective working independently and within a team. • Effectively manages multiple projects and competing demands. • Ability to manage complex projects and deliver expected results on time and in budget. • Ability to effectively navigate a highly matrixed global organization. • Proficiency with MSOffice Suite including Word, Outlook, Excel, PowerPoint and Teams. Nice-to-haves• AmLaw 100 firm experience a plus.• ALA CLM, Six Sigma and/or PMI certification a plus. Benefits• Flexible work arrangements and hybrid work schedule• Health, dental, and vision insurance• Life and disability insurance• Retirement & Savings Plan• Emergency back-up child and adult care• Paid vacation, sick time off, and holidays• Professional development and career advancement opportunities• Employee recognition and reward programs• Employee wellness and assistance programs• Employee discounts and perks Apply tot his job