Remote Paralegal Jobs – Full‑Time Corporate & Litigation Support – Venice, Florida – $55‑$70K yr, Senior‑Level, LexisNexis & Westlaw Proficiency

TITLE:Remote Paralegal Jobs – Full‑Time Corporate & Litigation Support – Venice, Florida – $55‑$70K yr, Senior‑Level, LexisNexis & Westlaw Proficiency --- About Us We are a mid‑sized boutique law firm that grew from a two‑lawyer practice in Venice, Florida to a 45‑attorney, $12 M‑annual‑revenue operation serving tech‑startup clients across the United States. Our focus is on corporate transactions, intellectual‑property disputes, and a steady stream of commercial litigation. Because the majority of our clients run their businesses remotely, we’ve built a fully distributed legal support team that can work from any high‑speed‑internet location – yet we keep a “home‑base” in Venice, Florida for occasional meet‑ups, quarterly trainings, and the occasional courtroom appearance.Why this role exists now Over the past 18 months, we added three new corporate law partners and doubled our litigation docket. That surge created a 30 % increase in docket volume while our existing paralegal staff remained at eight full‑time equivalents. To maintain our 24‑hour SLA on document production and keep our attorneys from falling behind on discovery requests, we need a senior‑level remote paralegal who can hit the ground running, mentor the junior staff, and own the end‑to‑end workflow for both corporate and litigation matters.What you’ll do - Case intake & file setup – receive new matters from the business development team, open files in Clio (our case‑management platform), and ensure that each file meets our internal “ready‑to‑act” checklist within 24 hours. - Document drafting & review – prepare initial pleadings, discovery demands, and corporate agreements (NDAs, M&A term sheets) using Microsoft Word, Adobe Acrobat, and DocuSign. You’ll also proof‑read senior‑partner drafts for formatting, citation accuracy, and compliance with local court rules.- E‑discovery management – ingest data sets into Relativity, run keyword searches, tag documents, and produce weekly status reports for the litigation team. - Legal research – conduct statutory, case‑law, and secondary‑source research in LexisNexis and Westlaw, summarizing findings in concise memoranda for partners. - Calendaring & deadline tracking – maintain the firm‑wide docket in Outlook and Google Calendar, set up automated reminders, and ensure no filing deadline is missed. Our current on‑time filing rate sits at 98 %, a metric you’ll be expected to protect.- Client communication – field routine client questions via Slack and email, providing status updates that align with our “one‑hour response” policy for incoming client emails. - Mentoring – coach two junior paralegals on best practices for docket management, quality control, and effective use of our legal‑tech stack. Who you’ll work with - Four senior partners (two corporate, two litigation) who expect concise, accurate work product and will involve you in strategy sessions. - A small “Legal Ops” crew of three people who maintain workflows, vendor relationships (e‑discovery providers, court filing services), and data security.-The IT liaison (a single full‑time support specialist) who helps you set up VPN access, two‑factor authentication, and remote desktop configurations. - Clients – mostly tech‑savvy founders, venture‑capital funded startups, and occasionally a Fortune 500 procurement department. Tools we use (12 core platforms) 1. Clio – case management, billing, and document repository. 2. LexisNexis – primary legal research engine. 3. Westlaw – secondary research and citator tool. 4. Relativity – e‑discovery processing and production.5. Microsoft Office 365 – Word, Excel, Outlook, Teams. 6. Google Workspace – Drive, Calendar, Docs for collaboration. 7. DocuSign – electronic signatures and workflow routing. 8. Adobe Acrobat Pro – PDF redaction, comment, and form creation. 9. Slack – internal communication with channel‑based routing for client updates. 10. Zoom – remote depositions, client meetings, and quarterly team huddles. 11. Evernote – personal knowledge base for research notes. 12. Zapier – small automations that push docket deadlines from Clio to Outlook and Slack.Success metrics - On‑time filing rate ≥ 98 % for all court deadlines (measured monthly). - Document production turnaround – average of 4 business days from request to delivery for discovery sets (our current average is 5.2 days, you’ll need to improve it). - Client satisfaction score – maintain a 4.5/5 average on quarterly client surveys that ask about responsiveness and clarity of communication. - Mentorship impact – junior paralegal error rate must drop below 1 % within six months, as measured by our internal quality‑control audits.Your experience - 3‑7 years as a paralegal, legal assistant, or law clerk in a corporate or litigation environment. - Hands‑on experience with at least five of the tools listed above; we consider mastery of LexisNexis, Westlaw, and Relativity as “must‑haves.” - Strong writing – you can draft a 12‑page motion in a single sitting, and you know the difference between a “whereas” clause and a “whereby” clause. - Project‑management mindset – you’ve managed a docket of at least 25 concurrent matters and can juggle competing priorities without missing a deadline.- Remote‑work discipline – reliable high‑speed internet (minimum 25 Mbps download), a dedicated workspace, and familiarity with VPNs and secure file‑transfer protocols. - Bar‑admittance not required, but a paralegal certification (e.g., NALA or CORE) or a bachelor’s degree in legal studies is preferred. A day in the life (sample) | Time | Activity | |------|----------| | 08:00 – 08:30 EST | Review inbox, prioritize three client update requests that came in overnight via Slack, and set up a 30‑minute Zoom check‑in with the litigation partner.| | 08:30 – 10:00 EST | Load a new 2 TB data set into Relativity, run a “keyword‑proximity” search for “non‑compete” language, and tag the first 500 documents. | | 10:00 – 10:15 EST | Quick coffee break – we encourage you to step away from the screen; the team’s “virtual water‑cooler” channel is always buzzing with memes. | | 10:15 – 12:00 EST | Draft a revised Shareholder Agreement for a Series A financing round, incorporate the CFO’s redlines, and run it through DocuSign for signatures. | | 12:00 – 13:00 EST | Lunch – you can work from the kitchen, the patio, or a nearby co‑working hub; we trust you to manage your time.| | 13:00 – 14:30 EST | Conduct a Westlaw research memo on “statute of limitations for breach of contract in Venice, Florida,” summarizing key cases and a recommended filing strategy. | | 14:30 – 15:00 EST | Mentor junior paralegal Alex on proper docket tagging; review his work product and give a 5‑minute “quick‑win” tip on using Zapier to auto‑populate deadline reminders. | | 15:00 – 16:30 EST | Respond to a client email chain about upcoming deposition logistics, attach the relevant subpoena, and schedule a Zoom session for the day‑before prep.| | 16:30 – 17:00 EST | End‑of‑day review: confirm all deadlines for the next 24 hours are logged, update the team’s shared tracker, and add a brief status note to the relevant Clio files. | Growth & development We believe a senior paralegal should have a clear path to “Legal Operations Manager” or “Paralegal Team Lead.” Over the next 12‑18 months you’ll have access to: - Monthly legal‑tech webinars (e‑discovery updates, new LexisNexis features). - Quarterly in‑person “hub‑day” in Venice, Florida where you meet the partners, share lunch, and attend a short workshop on emerging case‑law trends.- A mentorship budget of $2,000 per year for certifications (e.g., NALAAdvanced Paralegal or Certified Legal Manager). - Cross‑departmental exposure – you’ll sit in on a business‑development call once a quarter to see how new matters are sourced, which helps you anticipate future workflow needs. Benefits (remote‑friendly) -Salary: $55,000 – $70,000 USD per year, commensurate with experience and certifications. - Health & wellness – medical, dental, vision plans (company covers 80 % of premiums).- Retirement – 401(k) with 4 % employer match after 6 months. - Paid time off – 20 days PTO + 10 company holidays (including a “Founders Day” celebration in Venice, Florida). - Home‑office stipend – $1,200 annual allowance for ergonomic chair, monitor, or high‑quality headset. -Professional development – $1,500 annual budget for conferences (e.g., NALA Annual Meeting, Legalweek) and online courses (Coursera, LinkedIn Learning). - Well‑being – monthly virtual yoga, “mental‑health days,” and a “Pet‑Came‑to‑Work” Zoom hour.Human moment > “When I first joined the firm from a small city‑court clerkship, I was nervous about the remote setup. One afternoon, my partner sent a quick video of his dog perched on a stack of case files, captioned ‘Legal briefs are serious business, but so is nap time.’ It reminded me that we’re a team of real people, not just a workflow engine.” – * Emily R.,Senior Litigation Paralegal, 2 years at the firm* 1. Send a concise cover letter (no longer than 300 words) that tells us why you’re drawn to our blend of corporate work and litigation, and how your experience with LexisNexis, Westlaw, and Relativity will help us hit the 98 % filing target.2. Attach your resume – highlight specific cases you’ve managed, the size of the docket, and any certifications. 3. Include two professional references (one attorney, one senior paralegal). 4. Subject line – “Remote Paralegal – Venice, Florida – [Your Name]”. We review applications on a rolling basis and aim to schedule a 30‑minute video chat within five business days of receipt. Final note If you’re a meticulous, self‑motivated legal professional who thrives on juggling multiple matters, enjoys teaching junior colleagues, and wants to be part of a firm that balances high‑stakes corporate work with a supportive, human‑first culture, we want to hear from you.Even though the role is remote, our roots are in Venice, Florida, and we look forward to you sharing that connection – whether through a quarterly meetup, a local coffee chat, or simply a Slack emoji that screams “Welcome to the team!” and help us keep the legal gears turning smoothly for our growing client base. Apply tot his job