Remote Bookkeeper jobs – Full‑Time Remote Bookkeeping & Ledger Specialist in Selma, California – QuickBooks & Xero Payroll, $55k‑$70k Salary – Flexible Schedule

TITLE:Remote Bookkeeper jobs – Full‑TimeRemote Bookkeeping & Ledger Specialist in Selma, California – QuickBooks & Xero Payroll, $55k‑$70kSalary – Flexible Schedule --- Who we are We’re a SaaS‑enabled services firm that grew from a handful of accountants in a shared office in Selma, California to a 120‑person business serving health‑tech, e‑commerce, and subscription‑based clients across North America. Last year our ARR jumped from $12 M to $18 M – a 50 % increase – and the finance department is the engine that keeps that growth clean and compliant.Our CFO, Maya, built a finance team of 12 full‑time professionals, and we’re now looking for a remote bookkeeper who can keep the books humming while our client roster expands. Why this role exists now In Q2 we signed three new enterprise contracts that take our monthly transaction volume from roughly $3 M to $5 M. Those contracts come with tighter reporting windows and a need for daily cash‑flow visibility. To meet the new Service Level Agreement (SLA) of a 48‑hour month‑end close and a 24‑hour turnaround on expense approvals, we need an extra set of hands on the ledger.The role is also critical to support the upcoming migration of two legacy clients from Sage Intacct to QuickBooks Online, a transition that will require meticulous data cleansing and reconciliation. What you’ll spend a typical day doing - Process incoming invoices and expense reports in Bill.com and Expensify, matching each transaction to the appropriate GL account. - Reconcile bank, credit‑card, and PayPal statements in QuickBooks Online (or Xero where a client prefers) with an eye for duplicate entries; our current reconciliation accuracy sits at 98 % and we aim to hit 99.5 % within six months.- Run payroll runs for up to 150 employees using Gusto and ADP, ensuring tax withholdings, benefit deductions, and year‑end W‑2s are accurate and on time. - Generate weekly cash‑flow forecasts in Microsoft Excel and Google Sheets, flagging any variance exceeding 5 % of projected figures. - Prepare monthly financial statements (P&L, Balance Sheet, Statement of Cash Flows) for internal review and for our auditors, who expect the final packet no later than the 10th of each month. - Assist the senior accountant in quarterly audit prep, providing schedules, supporting documentation, and answering auditor questions within a 24‑hour response window.- Communicate with our remote sales and operations teams via Slack and Microsoft Teams to clarify billing issues, resolve disputed charges, and update clients on payment status. - Maintain our chart of accounts, adding new sub‑accounts when product lines expand, and keep the accounting policies wiki on Confluence up to date. - Participate in a bi‑weekly finance “stand‑up” on Zoom, where we review key metrics, upcoming deadlines, and share any process improvements you’ve spotted. Who you’ll work with You’ll sit at the virtual table with Maya (CFO), two senior accountants, our controller, and a small but growing team of finance analysts.Though we’re dispersed – from {​{CITY}​}, {​{STATE}​} to Austin, TX and Vancouver, BC – we keep collaboration tight through shared dashboards in Looker and a central data repository in OneDrive. The remote bookkeeping function reports directly to Maya, who believes in “you own the numbers, you own the outcomes.” Tools you’ll master (and love) - QuickBooks Online (primary GL) - Xero (for select clients) - Sage Intacct (migration support) - Bill.com (AP automation) - Expensify (expense management) - Gusto & ADP (payroll) - Microsoft Excel (advanced formulas, pivot tables) - Google Sheets (collaborative reporting) - Slack, Microsoft Teams, Zoom (communication) - Looker, Power BI (reporting) - Confluence, OneDrive (documentation & file storage) We’re not looking for a jack‑of‑all‑trades but for someone who can navigate at least six of these platforms comfortably and is eager to learn the rest.What success looks like - Month‑end close completed within 48 hours, with variance under 1 % on key financial reports. - Invoice processing time reduced from 3 days to 1 day average, thanks to streamlined Bill.com workflows. - Payroll error rate stays at 0 % – we’ve never missed a deadline in the past year. - Cash‑flow forecast accuracy above 95 % month over month. - Auditors clear each quarter without any “material weakness” notes. What we need from you | Must‑have | Nice‑to‑have | |-----------|--------------| | 3–5 years of bookkeeping experience in a remote or distributed environment | CPA or equivalent certification (not required but a plus) | | Proven track record with QuickBooks Online or Xero, handling at least $1 M+ in monthly volume | Experience with Sage Intacct migrations | | Comfortable running payroll for 100+ employees via Gusto or ADP | Familiarity with Looker or Power BI dashboards | | High‑level Excel skills – VLOOKUPs, pivot tables, array formulas | Knowledge of automated AP tools beyond Bill.com (e.g., Tipalti) | | Ability to meet tight SLA deadlines and manage competing priorities | Exposure to SaaS revenue recognition (ASC 606) | | Strong written communication – you’ll explain accounting concepts to non‑finance teammates | Experience with remote team collaboration tools (e.g., Notion) | Beyond the checkboxes, we value curiosity.If you’ve ever set up a macro to pull bank feeds automatically, or built a template that cuts reporting time in half, we want to hear about it. We also need someone who can spot a mis‑posted transaction in a sea of numbers and explain it to a salesperson without sounding intimidating. A day in the life (snapshot) 8:30 am EST – Log into QuickBooks, review any new bills that landed overnight in Bill.com, tag them to the correct project code. 10:00 am – Join the finance stand‑up on Zoom, share a quick win: you’ve reduced the average invoice processing time by 0.5 days.11:30 am – Reconcile the PayPal feed for a client that processes 400 transactions per week; flag two discrepancies and send a Slack note to the operations lead. 1:00 pm – Run the payroll batch for the boutique e‑commerce client, double‑checking tax calculations and benefits contributions. 2:30 pm – Draft the cash‑flow forecast for the next two weeks, highlight a projected shortfall of $45 K, and email Maya with a recommendation to pause a non‑essential ad spend. 4:00 pm – Update the Confluence “Chart of Accounts” guide with a new sub‑account for a SaaS module that launched last month.Benefits & flexibility - Fully remote: work from your home office, a co‑working space, or a café in Selma, California – we just ask you to be reachable during core hours (10 am–4 pm EST). - Competitive salary $55,000 – $70,000, based on experience, plus quarterly performance bonuses tied to SLA adherence. - 401(k) match up to 4 % and a prepaid health‑spending account. - Five paid holidays, plus generous PTO (up to 18 days after 12 months). -Professional development stipend of $1,200 per year for courses, certifications, or conferences (including the AICPA annual conference).- Monthly “coffee chat” budget – we ship a $25 gift card to your favorite coffee spot in Selma, California so you can grab a brew while you’re on a call. Human moment > “I started my bookkeeping career in a downtown office in Selma, California. When I switched to remote, the first thing I missed was the informal hallway chats. The team set up a virtual “water cooler” on Slack, and now I get to see the same faces, share a meme, and still feel like I belong to the same office. The flexibility lets me take my dog for a walk at lunch, and I still meet every deadline.” – Lena,Senior Bookkeeper, who’s been with us for 2 yearsOur hiring timeline 1.Submit your resume (include a short cover letter that mentions a specific tool you love). 2. Phone screen with our HR partner (15 minutes) – we’ll ask about your remote work setup and how you handle tight month‑end deadlines. 3. Technical interview with Maya (45 minutes) – you’ll walk us through a sample reconciliation, discuss payroll nuances, and answer a few scenario‑based questions. 4. Team meet‑and‑greet – a 30‑minute video chat with the finance squad; we’ll show you our Looker dashboard and you can ask any “day‑in‑the‑life” questions.5. Offer – if everything aligns, you’ll receive a formal offer within 5 business days of the final interview. A final note We’re not after a perfect résumé; we’re after someone who gets the rhythm of numbers, can stay calm when the books need a quick fix, and enjoys collaborating across a distributed team. If you are ready to bring your bookkeeping expertise to a company that just closed a $5 M deal and is scaling its finance function, we’d love to hear from you. * All applicants must be authorized to work in the United States.Remote employees are expected to have a reliable high‑speed internet connection (minimum 25 Mbps download).* --- * Ready to apply? Click “” and attach your résumé and cover letter. We’ll be reviewing applications on a rolling basis and will reach out within 48 hours of receipt.* Apply tot his job