Real Estate Operations & Relationship Coordinator (Virtual Assistant — Part-Time, Dedicated, Remote)
About UsWe are a boutique real estate brokerage and consulting firm specializing in Single-Family Rental and Build-to-Rent portfolios. We work with homebuilders, institutional investors, and high-net-worth clients on high-stakes transactions, requiring accuracy, professionalism, confidentiality, and excellent communication. We are seeking a trusted, detail-obsessed, proactive Virtual Assistant to serve as our Real Estate Operations & Relationship Coordinator. This role combines admin support, CRM and follow-up, data entry, research, and light social media assistance — all while maintaining the highest standards of professionalism and confidentiality.This could be a long-term, dedicated, part-time role with room to grow. ⭐ Role OverviewYour job is to ensure:information is accurateopportunities are entered correctlyfollow-up is consistentresearch is handledscheduling runs smoothlyinternal systems stay updatedmessages sound warm and professionalowner can focus on strategy, clients, and dealsYou will be the operational backbone behind a high-level real estate entrepreneur. ⭐Key Responsibilities1. Follow-Up & Client Relationship SupportDraft warm, polished emails, texts, and LinkedIn messagesMaintain consistent follow-up with investors, builders, and partnersConvert voice notes into professional communicationTrack all relationship touchpoints in CRMPrepare daily/weekly follow-up summariesMaintain a pipeline of leads and opportunities2.CRM + Airtable ManagementEnter, update, and organize opportunitiesMaintain accurate fields, tags, and statusesEnsure next follow-ups and deadlines are trackedCreate and maintain Airtable views, filters, and workflowsLog every call, message, meeting, and action itemEnsure nothing falls through the cracksHigh accuracy is critical — your work directly supports major transactions. 3. Real Estate Opportunity Data EntryEnter builder opportunities, pricing, floor plans, unit counts, and relevant detailsMaintain strict accuracy and consistencyDouble-check all entries for errorsKeep spreadsheets + Airtable updated in real timeAttention to detail is non-negotiable.4. Research (Builders, Investors, Partners)Identify new builder partnersIdentify new investors or investment groupsCollect contact informationPrepare summaries of new leadsGather market background, company info, and recent newsHelp maintain prospecting lists5. Social Media Support (LinkedIn)Draft posts in founder’s voiceSuggest content ideasEngage lightly with comments or messages (as approved)Track engagement and prepare brief summariesYou do not need to be a social media expert — just confident with polished writing.6. Scheduling & Inbox SupportSchedule meetings, calls, Zooms, and follow-upsSend confirmations, reminders, agendasTriage inbox (flag urgent, categorize others)Help maintain a clean, organized digital workspace7. Administrative Support & QuickBooksUpload receipts or documentationEnter simple transactions (with guidance)Assist with basic bookkeeping workflowsHelp reconcile simple items if trainedMaintain organized digital filesYou do not need full accounting skills — just accuracy and a willingness to learn.⭐ Essential QualitiesThe ideal candidate is:✔ Highly accurateYou double-check your work and care deeply about getting details right. ✔ Extremely trustworthyYou will have access to sensitive information and relationships — confidentiality is essential. ✔ Warm + professional communicatorStrong English writing skills are required. ✔ Organized + proactiveYou keep things moving without needing constant reminders. ✔ Detail-orientedYou notice inconsistencies and fix them before they become problems.✔ Tech-comfortableYou can learn new tools and follow structured workflows. ✔ Long-term mindsetYou’re seeking stability and consistent partnership. ⭐ RequirementsExcellent English writing skills (C1–C2 level preferred)Strong experience as VA, EA, account coordinator, or admin assistantProficient with:AirtableMicrosoft Office 365 (Word, Excel, Outlook, OneDrive)Google WorkspaceComfortable with CRMs or databasesAble to follow detailed SOPs and maintain accuracyOrganized and methodicalExperience in real estate or investment support is a plusQuickBooks experience a plus (or willing to learn)⭐ Tools You Will UseAirtableMicrosoft Suite (Excel, Outlook, OneDrive)Google WorkspaceQuickBooks OnlineLinkedInSlack or WhatsApp (voice notes + messaging)Calendly or similar scheduling tools⭐ Hours &CompensationPart-time: 10–20 hours/weekMust overlap 2–4 hours/day with U.S.Central TimeRate: depending on experienceDedicated role (you will work only with us during your agreed hours)Potential for long-term, stable position Apply tot his job