Project Management and Process Improvement Administrator

About the positionA career in public service awaits you. COME ! A great benefit of working for the State of Arizona is a fantastic work/life balance. State employees enjoy challenging work, popular remote work options, comprehensive health and wellness benefits, and career growth opportunities. What You'll Do to Contribute to Agency Success:In collaboration with Agency Leadership and the Governor's Transformation Office, the purpose of this position will be to work with leaders throughout the agency to change processes to provide for better outcomes for AHCCCS members and stakeholders.Additionally, this position leads the project management team in the Division of Public Policy and Strategic Planning (DPPSP) which administers large scale projects involving multiple internal and external stakeholders. Finally, this position will work with AHCCCS leadership and the Governor's Office to oversee the AHCCCS strategic plan and measure progress towards the agency goals. The Project Management and Process Improvement Administrator will work with leaders and staff throughout the agency to understand AHCCCS systems and processes and identify potential areas for improvement.This role will utilize their knowledge and experience to recommend tools and methods to leaders and staff to improve processes and track outcomes. The Project Management and Process Improvement Administrator will lead the DPPSP project management team which leads enterprise-wide projects. This role will require the administrator to know how to utilize project management tools to organize and lead large teams and balance competing priorities. This role will also lead the agency in establishing best practices for project management.The Project Management and Process Improvement Administrator is charged with assisting Executive Management in establishing and advancing a strategic vision for the agency. The role will be charged with updating the Agency Strategic Plan, administering internal workgroups, and tracking agency progress towards strategic goals. This position may offer the ability to work remotely, within Arizona, based upon the agency's business needs and continual meeting of expected performance measures. Responsibilities• Lead, plan, perform, and implement process improvement initiatives.• Diagram and evaluate existing processes. • Delegate and be accountable for project research, action item completion, overall schedule and achievement of goals. • Organize, lead and facilitate cross-functional project teams, communicate team progress. • Provide consultation on the re-engineering techniques to improve process performance and the quality of services provided. • Build and maintain working relationships with executive and middle management, process improvement project team members, and the Government Transformation Office (GTO) Team.• Oversee the DPPSP project management team, provide updates to leadership on enterprise-wide projects, establish and administer a project management community of practice. • Update the agency strategic objectives to reflect executive direction, provide project management support to teams administering the strategic plan, track progress towards strategic plan outcomes. • Develop metrics that provide data for process measurement, identifying indicators for future improvement opportunities. • Collect data to identify root cause of problems.• Measure performance against process requirements. • Align improvement to performance shortfalls. • Track agency successes and provide updates to the Governor's Office. • Participate in cross agency government transformation teams and share best practices. Requirements• Leading Kaizen or team-based problem-solving events• Principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs and work• Arizona Revised Statutes• State government organization, operations, processes and procedures• Concepts and techniques associated with strategic planning, quality management, and change management• Business concepts and techniques• Budgeting practices• Microsoft Office; Word, PowerPoint, and Excel• Producing written information in a succinct and organized manner that is appropriate for intended audience• Making clear and convincing oral presentations• Highly effective communication skills with the ability to deliver information concisely to a variety of audiences• Developing and maintaining interpersonal skills and relationships• Analytical processes and project management• Negotiation• Effectively build and maintain rapport and advise and interface with all levels of management, and teams for the purpose of developing and using measures and techniques, inform and improve performance, and identify gaps in performance and opportunities to improve performance• Identify, define and resolve problems• Manage multiple priorities simultaneously• Influence, motivate, and challenge others• Adapt leadership style to a variety of situations• Listen to others and attend to nonverbal cues and respond appropriately• Adapt behavior or work methods in response to new information, changing conditions, or unexpected obstacles• Effectively deal with ambiguity• Work cross-functionally as well as on multiple projects under time constraints• Deliver training in continuous improvement tools and principles (Lean)• Bachelor's degree preferably in Operations Management, Business Administration, or closely related.• At least three years of experience with lean tools and leading improvement efforts. • Successfully pass fingerprint background check, prior employment verifications and reference checks; employment is contingent upon completion of the above-mentioned process and the agency's ability to reasonably accommodate any restrictions. • Travel may be required for State business. Employees who drive on state business must complete any required driver training (see Arizona Administrative Code R2-10-207.12.)• All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).Nice-to-haves• Black Belt or MBB. • Demonstrated track record of successful improvement efforts. Benefits• 10 paid holidays per year• Paid Vacation and Sick time off (13 and 12 days per year respectively) - start earning it your 1st day (prorated for part-time employees)• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child. Learn more about the Paid Parental Leave pilot program here. • Other Leaves - Bereavement, civic duty, and military. • A top-ranked retirement program with lifetime pension benefits• A robust and affordable insurance plan, including medical, dental, life, and disability insurance• Participation eligibility in the Public Service Loan Forgiveness Program (must meet qualifications)• RideShare and Public Transit Subsidy• A variety of learning and career development opportunities• Lifetime Pension Benefit Program• Administered through the Arizona State Retirement System (ASRS)• Defined benefit plan that provides for life-long income upon retirement.• Required participation for Long-Term Disability (LTD) and ASRS Retirement plan. • Pre-taxed payroll contributions begin after a 27-week waiting period (prior contributions may waive the waiting period). • Deferred RetirementCompensation Program• Voluntary participation. • Program administered through Nationwide. • Tax-deferred retirement investments through payroll deductions. 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