Executive Assistant I - Capital Project Delivery
About the positionResponsibilities• Serves as an administrative assistant to higher level management staff, such as a Director, by performing a variety of clerical, technical, and administrative duties. • Serves as liaison between the supervisor and the public, management, and agency employees. • Relays messages, answers questions, responds to requests, resolves problems, and refers callers as appropriate. • Maintains supervisor's master calendar. • Collects and compiles statistical and financial data and other information for special and periodic reports as necessary.• Researches and analyzes information and establishes appropriate report formats. • Prepares Board agenda items and back-up materials. • Develops and prepares a variety of correspondence, reports, memoranda, meeting minutes, and other material. • Arranges meetings, conferences, and travel. • Establishes and maintains complex interrelated filing systems. • Maintains payroll and personnel records for staff. • Reviews and proofs documents, records, and forms for accuracy, thoroughness, and conformity with applicable rules and regulations.• Assists in conducting research and analysis for administrative assignments. • Evaluates information and recommends alternative courses of action. • Plans and coordinates events for the division, including quarterly meetings, conferences, and agency seasonal activities. • May coordinate the receipt of budgets from each department of the division, verifying the accuracy of budget information. • Assists in the preparation of the Director's budget and monitors budget expenditures. Requirements• Any combination of education and experience equivalent to graduation from high school.• Minimum of six years of administrative or executive secretarial experience. Benefits• Medical, dental and vision health insurance programs• Flex time (may be available)• Paid sick leave• Paid vacation and holidays• Short-term and long-term disability• Life insurance• Flexible spending accounts• Retirement and deferred compensation plan• Educational reimbursement• Excellent in-house training programs• Free transportation passes for the employee and dependents• Wellness and ergonomic programs• Hybrid remote work program (eligibility dependent on manager's approval) Apply tot his job