Church Plants Project Coordinator/Administrative Assistant

Job DescriptionVineyard USA (VUSA) is seeking a versatile and highly organized Project Coordinator/Administrative Assistant to support the function of Church Planting in VUSA. In this role, you will provide project management and administrative support, communicating with Regional Catalysts and teams, and ensuring that Vineyard USA’s church planting initiatives run smoothly and effectively. You will also be responsible for scheduling meetings, managing correspondence, making travel arrangements, and assisting with other duties when required.This role will help build the backend systems and coordinate the church planting assessment processResponsibilities:• Oversee and administer the day-to-day support for the Church Planting Director, including scheduling, travel arrangements, communication, and coordination of meetings. • Manage and track projects, ensuring follow-through on important initiatives and commitments• Coordinate the church planting assessment process• Support the planning and logistics for gatherings, training events, and online meetings.• Cultivate a strong relationship with regional and area catalysts, and church planters by maintaining regular contact• Help keep key documents, data, and processes organized and accessible• Serve as a relational bridge - ensuring that communication, care, and clarity flow well among our leadersRepresent Vineyard USA in a positive and professional manner• Exemplify the core values and mission of Vineyard USAWho are we looking for? • Mission and culture contributor: First and foremost - you are deeply committed to Jesus, but also to the mission and vision of Vineyard USA.You see this position as an opportunity to exercise your passion, as well as align your values and purpose with the values and purpose of the VUSA movement. • Demonstrated strong organizational skills: You have demonstrated competency in data gathering, compilation, and analysis as well as organizing resources and establishing priorities. • Experience in managing sensitive and sometimes confidential matters: Due to the nature of this role, you will have access to sensitive information that requires professional judgment and discretion.• An ideal team player: You are humble, teachable, and emotionally intelligent, with a deep-seated love for Vineyard pastors. You have a hunger to discover and do what it takes to help the Vineyard steward its God-given gifts for generations to come. FAQs• Who will I be working with? You will be working most directly with John Elmer, Super Regional Leader, Vineyard USA. You will interact regularly with the church planting catalysts and church planters, and VUSA staff. • Can you serve remotely? Yes, you may work remotely, but there may be some travel required throughout the year.• I have a question that isn’t listed here, what can I do? If you have a question you’d like answered before you apply, feel free to email [email protected]. Qualifications:• Ability to manage internal and external correspondence. • Excellent written and verbal communication skills. • Exceptional interpersonal skills and conflict management skills. • Experience in the management of expenses, travel, personal and professional schedules, email, and other forms of communication. • Proficient in Google Platforms, Hubspot, and project management software, Asana.• Previous experience in administration, project management, or ministry support is preferred. The Details• Applications Open: December 2, 2025• Virtual Interviews:These interviews will be conducted via Zoom• Reference Calls: Final candidates will share 3 professional references, whom we will contact. • Start Date: As soon as possible• Location: Remote• Travel:The role will require some travel• Compensation:• This role will be a full time, salaried position• All-InCompensation* $65,000-$70,000, commensurate with experience and adjusted for local market cost of living.• All-InCompensation includes base salary amount and allotments for paid time off, healthcare, and retirement benefits as available. Bonuses may be available for this position above and beyond the All-In compensation. Apply tot his job