Sales & Operations Virtual Assistant (Lead
Generation, Outreach & Process Development)
Position Overview
We are looking for a detail-oriented and resourceful Virtual
Assistant who can support:
Lead
generation & prospect research
CRM
management (HubSpot)
Outreach
coordination (email + LinkedIn)
Process
documentation & SOP development
Social
media management (secondary)
Cross-company
operational support
The ideal candidate is proactive, analytical, tech-savvy,
and comfortable working directly with an executive-level founder.
Key Responsibilities
Lead Generation & Prospect Research
Build
targeted prospect lists based on client criteria
Conduct
market research and lead qualification
Validate
AI-generated lead lists
Research
companies and decision-makers
Categorize
prospects based on qualification criteria
Maintain
structured lead databases (Sheets/CRM)
Identify
ideal customer profiles across industries
Support
account-based prospecting
CRM & Outreach Support
Manage
HubSpot CRM
Organize
contacts, companies, and pipelines
Support
email outreach campaigns
Upload
and maintain prospect lists
Set
up email sequences and workflows
Track
engagement and campaign performance
Ensure
CRM accuracy and cleanliness
Support
LinkedIn outreach activities
Required Skills & Qualifications
Essential
Strong
English communication skills
Excellent
organization and time management
Lead
generation and research experience
CRM
experience (HubSpot preferred)
Strong
internet research skills
High
attention to detail
Ability
to work independently
Analytical
and process-driven mindset
Experience
supporting executives or founders
Tools & Platforms
HubSpot | Microsoft 365 | LinkedIn | Sales Navigator | AI Sales Platform | Apollo.io - Outbound, Inbound
& Automation | Google Workspace | Canva | Excel/Sheets | WordPress |
Brevo | AI tools | AI (Claude, Gemini, ChatGPT, etc.)
Must-Haves
Strong
research and lead generation skills
Comfortable
with technical industries
HubSpot
experience preferred
Able
to build SOPs and systems
Highly
organized and proactive
Able
to work independently
Client Preferences
Prefers
a female VA
Wants
an accountability partner mindset
Process-driven
and detail-oriented
Long-term
partnership potential
No
cold calling required
Hours & Rates
9AM–6PM
ET (flexible)
Short-term
engagement first