Note: The job is a remote job and is open to candidates in USA. JoB Training & Coaching is seeking an experienced Payroll Manager to oversee end-to-end payroll operations for a large, multi-state workforce. The successful candidate will manage payroll operations, payroll accounting, tax compliance, and process improvements while collaborating with various teams to ensure operational excellence.
Responsibilities
- Process end-to-end multi-state payroll for more than 1,500 employees using Workday Payroll
- Manage payroll activities from payroll preparation through final processing
- Process employee equity transactions and related payroll tax withholding
- Troubleshoot payroll issues and resolve payroll discrepancies
- Partner with HRIS and IT on Workday enhancements, testing, and system updates
- Serve as the primary payroll subject matter expert
- Prepare payroll journal entries
- Perform payroll reconciliations and general ledger reconciliations
- Review payroll accruals and payroll liabilities
- Support month-end and year-end financial close activities
- Partner with Accounting to ensure payroll expenses are accurately recorded
- Ensure compliance with federal, state, and local payroll tax regulations
- Process payroll remittances and tax filings
- Manage W-2 and W-2c processing
- Maintain payroll SOX controls and audit documentation
- Respond to payroll tax notices and agency inquiries
- Support payroll audits and internal compliance reviews
- Oversee time and attendance processes
- Ensure payroll data is accurate, complete, and submitted on time
- Administer garnishments, levies, and other required deductions
- Maintain compliance with FLSA and state wage and hour regulations
- Identify opportunities to automate payroll processes
- Support payroll system integrations and enhancements
- Utilize AI tools such as Claude, Gemini, or similar technologies to improve reporting, documentation, research, and workflow efficiency
- Recommend process improvements that reduce manual effort and improve payroll accuracy
Skills
- 8+ years of payroll experience (exceptional candidates with 4–6 years of extensive Workday Payroll ownership will also be considered)
- Hands-on experience processing payroll using Workday Payroll
- Experience managing end-to-end multi-state payroll processing
- Strong payroll accounting knowledge including: Payroll journal entries, General ledger reconciliation, Payroll reconciliations, Payroll accruals, Month-end and year-end close
- Experience processing equity transactions through Workday Payroll
- Knowledge of federal, state, and local payroll tax regulations
- Experience processing W-2 and W-2c forms
- Experience with payroll SOX controls
- Strong Microsoft Excel and Google Sheets proficiency
- Excellent organizational, communication, and problem-solving skills
- Ability to work independently in a fast-paced environment while maintaining confidentiality
- Experience with ADP SmartCompliance
- Basic Australia payroll knowledge
- Understanding of Australian superannuation requirements
- Experience working with third-party payroll providers
- Leadership or team management experience
- Advanced Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, and complex formulas
- Experience using AI tools such as Claude, Gemini, or similar platforms to improve payroll operations
Company Overview