Note: The job is a remote job and is open to candidates in USA. Guidewire Software is transforming how the world’s P&C insurers do business by providing a cloud platform that combines digital, core, analytics, and AI. As a Senior Payroll Analyst, you will manage end-to-end payroll operations across multiple countries in the Americas, ensuring compliance and accuracy while collaborating with various stakeholders.
Responsibilities
- End-to-End Payroll Management: Oversee and execute timely, accurate semi-monthly payroll for the U.S., Canada, and Mexico, and monthly payroll for Brazil, including off-cycle runs, bonuses, and corrective adjustments
- Compliance & Tax Administration: Ensure ongoing compliance with federal, state/provincial, and local tax regulations and wage laws across AMER jurisdictions, managing new U.S. tax registrations and year-end reporting (e.g., W-2s, T4s)
- Internal Controls & Quality Assurance: Review and approve all payroll runs prior to transmission, ensuring strict alignment with internal controls, company policies, local regulations, and audit requirements
- Cross-Functional Collaboration: Partner closely with People Operations, Stock Administration, Compensation, Benefits, and external vendors (e.g., ADP) to streamline workflows and resolve complex payroll discrepancies
- Issue Resolution: Monitor, track, and drive the timely resolution of open payroll tickets, ensuring clear documentation and communication with impacted stakeholders
- Month-End Accounting Support: Collaborate with the GL team on month-end close activities, managing payroll-related journal entries, reconciliations, and salary-related accruals
- System & Integration Optimization: Drive payroll process improvements and automation initiatives, partnering with People Tech to optimize integrations between Workday and third-party payroll systems
- Subject Matter Expertise: Serve as the AMER payroll SME, providing clear, consistent guidance on policy interpretations, tax amendments, and payroll inquiries to internal partners and employees
- Data-Driven Reporting & Projects: Utilize payroll data and metrics to identify trends, support broader Finance and People initiatives (including platform and data-driven projects), and enable transparent decision-making
- Team Leadership & Culture: Support, guide, and mentor payroll team members to build regional capability, while modeling a collaborative culture that constructively challenges the status quo
Skills
- Significant hands-on payroll experience for multi-state U.S. payroll plus at least one additional AMER country in a mid- to large-sized, multi-entity corporate environment
- Strong knowledge of U.S. federal and state payroll tax, wage and hour rules, and year-end reporting
- Solid understanding of accounting concepts related to payroll (accruals, reconciliations, GL mapping) and experience supporting month-end close
- Proficiency in Excel/Google Sheets for reconciliations, variance analysis, and audit support
- Proven ability to own processes end-to-end, manage deadlines, and operate effectively in a fast-changing environment
- Collaborative work demonstrated success partnering across Finance, HR, Technology, Benefit, Stock, and Compensation teams
- Familiarity with Canadian, Mexican, and/or Brazilian regulations
- Equity knowledge (ESPP, NQ, ISO, RSU)
- Experience working with ADP and other third-party payroll providers
Benefits
- Benefits that support their health and well-being including health, dental, and vision insurance
- Paid time off
- A company sponsored retirement plan
- Some roles may be eligible for the annual company bonus plan, commissions, and/or long term incentive awards which are contingent on a variety of factors including, but not limited to, company and employee performance
Company Overview
Company H1B Sponsorship