Note: The job is a remote job and is open to candidates in USA. UC San Diego is widely recognized for its innovation and productivity in the field of psychiatry. The Finance Project Assistant II will provide fiscal and administrative support for the Department of Psychiatry’s Research Finance team, assisting with various financial operations and data analysis.
Responsibilities
- Assist with providing fiscal and administrative support for the Department of Psychiatry’s Research Finance team
- Perform internal control functions
- Assist with reviewing financial and operational data
- Process business transactions, including purchasing (PO and non PO requests)
- Maintain internal files
- Assist with explaining policies and procedures related to contracts and grants
- Support special projects
- Assist with analyzing fiscal data using Oracle Financial Cloud (OFC), Business Analytics Hub (BAH), and Microsoft Office applications to identify discrepancies and prepare reports and recommendations for management
- Perform other related duties as assigned
Skills
- Substantive knowledge and proven ability to monitor expenditures and reconcile ledgers monthly using Transaction Sampling process, i.e., high-risk ledger review (reviewing invoices and Purchase Orders)
- Demonstrated computer skills
- Experience developing and maintaining spreadsheets. Efficient and accurate data entry skills
- Skill communicating clearly and effectively with staff, faculty and the public, using tact, diplomacy and confidentiality in person, over the phone and in writing
- Demonstrated ability to identify problems, develop solutions, and take corrective action
- Ability to prioritize work in an environment with frequent interruptions, using good judgment
- Proven ability to process and troubleshoot business transactions: cost transfers, Concur reimbursements, and Oracle Requisitions and Purchase Orders under direction
- User-level knowledge of Oracle Financial Cloud (OFC), UCPath Business Analytics Hub (BAH), Kuali Research (KR), Concur, Blink, and Services & Support
- Knowledge of UCSD policies and accounting practices
- Demonstrated ability to collaborate and communicate effectively and diplomatically at all organization levels, both verbally and in writing. Ability to work effectively with a diverse population, including the business community, academics, staff and students
- Demonstrated ability to analyze and interpret University sub-ledgers and knowledge of proper procedures for correcting errors
- Knowledge and experience with contracts and grants (including federal grants) applications and reporting guidelines, procedures and forms
- Demonstrated experience with Procurement processes and procedures, e.g., OFC Requisitions and Purchase Orders
- Demonstrated skills using databases
- Intermediate skill using Macintosh computers, MS Word and MS Excel
Benefits
- This position has the option of working a hybrid or remote schedule.
- Employment is subject to a criminal background check.
- Must have access to reliable transportation.
- Must be able to work weekends, evenings, and overtime as required.
- If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time.
- Federal, state, or local public health directives may impose additional requirements.
- If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.
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