Note: The job is a remote job and is open to candidates in USA. S+H Search is seeking a detail-oriented Controller for a fully remote position in the education sector. The role involves managing bookkeeping functions, financial reporting, and relationship management to ensure the school's financial integrity and compliance.
Responsibilities
- Manage Accounts Receivable, including recording payments from various sources
- Reconcile monthly bank, credit card, and loan payable account statements, and manage all bank feed activity
- Prepare month-end entries for investments, liabilities, fixed assets, earned revenue, and pledge receivables
- Prepare and process payroll entries, ensuring payroll deductions are current and accurate
- Track and reconcile Pledge Receivables monthly; assess for collectability
- Support treasury management, including approved money movements for working capital, endowment transfers, and bond-related payments
- Review and reconcile balance accounts, including allowances for doubtful accounts and deferred revenue
- Prepare and distribute monthly Budget vs Actual Reports by department
- Load annual budget data into Blackbaud and ensure proper reporting
- Maintain New Asset Roll-forward schedules for audits
- Provide customized monthly financial reports for various school programs (Home & School, Green & White)
- Support the preparation of annual financial statement audits and 990 tax filing
- Participate in bi-weekly meetings with Admissions to develop contract language and prepare for enrollment (new and returning students)
- Attend Home & School meetings and provide support for parent programs and special funds
- Engage in bi-weekly Business Office meetings to ensure smooth operations and communication across teams
- Offer recommendations for process improvements and cost-saving measures
- Collaborate with the Director of Finance & HR on HR-related tasks and communications
- Ensure payroll entries are processed bi-weekly, with formal signoffs on changes, additions, and corrections
- Manage and reconcile payroll deductions for tuition in FACTS
- Support Benefit Deductions, 403(b), and Affordable Care Act Reporting
- Address employee inquiries related to payroll, stipends, and HR benefits
- Process accounts payable transactions and expense management
- Ensure all transactions have proper supporting documentation
- Oversee the timely approval and payment of bills and reimbursement requests
- Ensure all tuition and fee activity is recorded and reconciled
- Oversee the re-enrollment process, entering contracts, payments, financial aid, and scholarships
- Reconcile Tuition, Financial Aid, and Scholarships data with Admissions
- Ensure all received payments (tuition, fees, advancement) are properly deposited and recorded
- Maintain PP&E Fixed Asset Schedule, including CIP, and record depreciation entries
- Track and reconcile investment activities and update schedules for US Bank, Alternative Investments, and Term Bonds
- Monitor and record any related entries
- Prepare for and support annual financial statement audits, ensuring all necessary documentation is gathered
- Assist with the preparation of 990 tax filings and other required audit documents
- Ensure compliance with internal financial policies and accounting standards
- Support treasury functions, including monitoring working capital, endowment transfers, and bond-related payments
- Ensure that all money movements, including ACH payments and transfers, are accurately recorded
Skills
- System experience in Blackbaud - Tuition Management (Module a plus)
- Education Accounting a must
- Blackbaud System is a must
- Savvy, personable, detailed
- Hands on
- Bachelor's degree in Accounting, Finance, or related field
- Minimum of 3-5 years of experience in financial management or accounting, preferably in the education sector
- Experience with accounting software Blackbaud in the nonprofit world – IT'S A MUST
- Strong knowledge of financial reporting, reconciliations, payroll processing, and accounts payable/receivable
- Excellent communication and interpersonal skills, with the ability to collaborate across teams
- Strong attention to detail and ability to work independently
- Ability to handle multiple priorities and meet deadlines in a fast-paced environment
- Familiarity with audit processes and tax reporting (990 forms)
- Experience working for an education institute would be highly preferred (private/college preparatory..etc)
- CPA a plus
Benefits
- Benefits – Yes
- Remote
- Growth within the practice
- Stable
Company Overview