Note: The job is a remote job and is open to candidates in USA. Avua is seeking an Administrative Assistant to manage and organize various office tasks. The role involves handling communications, preparing documents, maintaining filing systems, and supporting HR and finance teams with administrative duties.
Responsibilities
- Manage and organize office tasks such as scheduling meetings, managing calendars, and coordinating appointments
- Handle phone calls, emails, and other communications on behalf of management or departments
- Prepare and format documents, reports, presentations, and correspondence
- Maintain filing systems (digital and physical), databases, and records with accuracy and confidentiality
- Assist in coordinating internal and external events, meetings, and travel arrangements
- Order and maintain office supplies and equipment inventory
- Support HR and finance teams with basic administrative tasks such as document verification, data entry, and invoice processing
- Liaise with vendors, clients, and service providers as needed
- Ensure the smooth running of the office by performing general administrative duties
- Follow company policies and procedures, and ensure adherence to administrative protocols
Skills
- Bachelor's degree in Business Administration, Commerce, or a related field
- 1+ years of experience in an administrative or office support role
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
- Excellent verbal and written communication skills
- Strong organizational, multitasking, and time-management abilities
- Attention to detail and a high level of accuracy
- Ability to work independently and handle confidential information with discretion
- Energy/ engineering experience preferred
Company Overview