Note: The job is a remote job and is open to candidates in USA. SureSale is a technology-driven company focused on bringing transparency and confidence to the used car market. The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process, ensuring accurate and timely processing of invoices, payments, and vendor records.
Responsibilities
- Review, code, and process vendor invoices in accordance with company policies
- Match invoices to purchase orders and receiving documentation (3-way match)
- Ensure proper approval workflows are followed
- Resolve discrepancies with vendors and internal departments
- Prepare and process weekly check runs, ACH, and wire payments
- Monitor payment schedules to ensure timely and accurate disbursements
- Maintain positive pay files and banking uploads
- Reconcile vendor statements and follow up on outstanding items
- Set up and maintain vendor records, including W-9 collection
- Ensure compliance with 1099 reporting requirements
- Respond to vendor inquiries in a professional and timely manner
- Reconcile AP subledger to the general ledger
- Assist with month-end close, including accruals and AP aging review
- Maintain organized records and documentation for audit support
- Ensure adherence to internal controls and approval thresholds
- Identify opportunities to streamline invoice processing and improve efficiency
- Support implementation of AP automation tools or system enhancements
Skills
- 2+ years of accounts payable or general accounting experience
- Proficiency in Excel
- Experience with ERP systems (e.g., NetSuite, Workday, SAP, or similar)
- Strong understanding of basic accounting principles
- High attention to detail and accuracy
- Strong organizational and time-management skills
- Ability to prioritize in a deadline-driven environment
- Professional communication skills
- Strong sense of accountability and ownership
- Associate or bachelor's degree in Accounting, Finance, or related field preferred
- Experience in high-volume or multi-entity environments preferred
Company Overview