CESO, INC. is a civil engineering and architectural firm with a diverse portfolio. The Project Coordinator will assist the Project Manager in maintaining project schedules, tracking milestones, and providing administrative support throughout all phases of architecture and engineering projects.
Responsibilities
- Track project milestones and project changes and produce updated schedules/documents
- Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects
- Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes
- Coordinates project communications among internal teams, clients, consultants, and contractors
- Maintains project records and ensures documentation is properly filed, version-controlled, and accessible
- Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials
- Tracks action items and project milestones to support schedule adherence and team accountability
- Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities
- Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines
- Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers
- Ability to learn and utilize various individual governmental portals for submittals
- Perform other duties as assigned
Skills
- High school diploma or General Education Degree (GED) is required
- 1 or more years of administrative experience in the AEC industry is preferred
- Notary in State of business is preferred
- Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence
- Working knowledge of Microsoft Suite products
- Strong contract administration skills
- Exceptional organizational and communication abilities
- Passion for customer service, eagerness to learn, and problem-solving skills
Benefits
- Flexible and Hybrid Work Schedule
- Paid Time Off – Credited to You 100% Upfront
- 401K with a Company Match
- Rewards and Recognition Program
- Training and Development to Foster Professional Growth
- Paid Holidays
- Medical / Dental / Vision Coverage
- Welcome Box
- Casual Dress Code
- Reimbursement for Professional Licenses
- Paid Time Off for Community Team Service Events
- Voluntary or Supplemental Short-Term / Long-Term Disability
- Employee Assistance Program
- Company Paid Bonding and Recovery
- Employee Events such as Lunches and Outings to Foster a Positive Work Environment
Company Overview
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