Kinaxis is a global leader in end-to-end supply chain management, committed to innovating and solving challenges in supply chains. The Facilities Coordinator role involves welcoming visitors, coordinating meetings and events, and supporting day-to-day operational tasks within the office environment.
Responsibilities
- Monitor service ticket volume and provides support to the Facility Manager on the raising and closing of reactive, Planned Preventative Maintenance (PPM) and scheduled service requests within the service portal
- Support shipping/receiving, employee/office moves, and workstation setup
- Oversee office security access, seating arrangements, and space allocation
- Ensure office facilities are well-maintained, including kitchenettes, supplies, and common areas
- Coordinate vendor services such as catering, cleaning, security, and maintenance
- Coordinate and monitor recycling programs, and environmental improvements contributing towards our green approach
- Facilitate deployment of security access, passes, and schedules
- Act as primary facilities contact and first point of contact for afterhours support and respond to emergency situations as needed on a rotational basis
- Actively lead & participates in Health & Safety Committee Meetings, Building Emergency Organization (BEO)
- Support maintenance of training matrices / records / self-certification documentation / Facility Manuals
- Where applicable, provide assistance and back-up support to the Receptionist
- Other duties as required
Skills
- Bachelor's degree or equivalent experience
- 1 - 3 years of facilities work experience, or an equivalent combination of education and experience
- Ability to prioritize workload, work independently using initiative and judgment, adapt to changing priorities, manage multiple tasks, demonstrate attention to detail in a fast-paced environment
- Strong organizational, written, and oral communications skills
- Proficient in Microsoft tools (Word, Excel, PowerPoint, SharePoint, and Teams)
- Ability to shift priorities quickly & efficiently
Benefits
- Flexible vacation and Kinaxis Days (company-wide day off on the last Friday of every month)
- Flexible work options
- Physical and mental well-being programs
- Regularly scheduled virtual fitness classes
- Mentorship programs and training and career development
- Recognition programs and referral rewards
- Hackathons
Company Overview
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