Welcome to Our Team
We are a leading CPA firm headquartered in Midtown Atlanta, seeking an experienced Executive Assistant to join our team. As a hybrid remote role, you will have the flexibility to work from the comfort of your own home and our office, allowing you to balance your work and personal life with ease. Our company is committed to providing a supportive and inclusive work environment that fosters growth, development, and success. If you are a highly organized, flexible, and professional individual with a passion for administrative challenges, we encourage you to apply for this exciting opportunity.
Job Summary
We are looking for an experienced Executive Assistant with at least five years of experience to support our team of Principals and Senior Managers. As an Executive Assistant, you will be responsible for providing administrative support, managing calendars, coordinating meetings, and ensuring the smooth operation of our office. You will be the primary point of contact for our team, interacting with staff at all levels, and building professional relationships with clients and colleagues. If you are a proactive, creative, and detail-oriented individual with excellent communication and problem-solving skills, we want to hear from you.
Key Responsibilities
- Process a high volume of tax returns, extensions, and estimates through various delivery methods (paper, electronic, client portal)
- Revise, draft, or format correspondence or presentations
- Manage annual distribution of tax organizers and tax engagement letters
- Maintain due date reports for team members; follow-up as necessary to ensure accuracy
- Manage and organize calendars and schedule both internal and external meetings
- Order and coordinate meals if necessary
- Act as project manager in assigning tasks and following up to ensure completion
- Provide general administrative support as necessary/requested by team members
- Update client contact information in all systems
- Input expenses for Principals, as requested, inputting time on occasion
- Follow up on past due A/R; coordinate with internal accounting as needed
- Complete billing for Principals, as requested
- Coordinate travel plans and itineraries for all levels for CPE training, client meetings, etc.
- Build professional relationships with clients and colleagues
- Seek out opportunities to provide additional assistance and assume cross-functional duties as necessary
- Utilize proactive and creative problem-solving skills
- Maintain discretion with sensitive client information
Essential Qualifications
To be successful in this role, you will need to possess the following essential qualifications:
- At least five years of experience as an Executive Assistant or in a similar administrative role
- Expert skills in Microsoft Office Word, Excel, Outlook, and PowerPoint
- Knowledge of software such as CCH ProSystem fx, Practice Engine, iChannel, XCM Workflow, and ShareFile
- Excellent communication, organizational, and time management skills
- Ability to work in a fast-paced, dynamic environment with multiple priorities and deadlines
- Strong problem-solving and analytical skills
- High level of discretion and confidentiality when handling sensitive client information
Preferred Qualifications
While not essential, the following preferred qualifications will be highly regarded:
- Experience working in a CPA firm or similar professional services environment
- Knowledge of tax preparation and accounting principles
- Certification as a Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA)
- Experience with project management and team coordination
- Strong technical skills and ability to learn new software and systems quickly
What We Offer
In return for your skills, experience, and dedication, we offer a competitive salary and a range of benefits, including:
- 401K plan with company matching
- PTO and paid holidays
- Firm-paid dependent care program
- Firm-paid life insurance and disability
- Parental leave for birth, adoption, or placement
- Accident, critical illness, and pet insurance
- Referral, performance, and business development bonus opportunities
Career Opportunities
We are committed to the growth and development of our employees, offering a range of career opportunities, including:
- Paid continuing education and professional memberships
- Coaching and mentoring programs
- Tuition reimbursement
- CPA incentives and bonuses
- Diversity, equity, and inclusion advisory council
Our Culture
At our company, we pride ourselves on our supportive and inclusive work environment. We believe in fostering a culture of respect, empathy, and open communication, where everyone feels valued and empowered to contribute. We are committed to diversity, equity, and inclusion, and we strive to create a workplace that reflects the communities we serve.
Work Environment
As a hybrid remote role, you will have the flexibility to work from home and our office, allowing you to balance your work and personal life with ease. Our office is located in Midtown Atlanta, and we offer a range of amenities, including:
- Modern and comfortable workspaces
- State-of-the-art technology and equipment
- Collaborative and dynamic work environment
- Access to training and development opportunities
- Recognition and reward programs
How to Apply
If you are a motivated, organized, and professional individual with a passion for administrative challenges, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to be considered for this role. We look forward to hearing from you!
Conclusion
Don't miss out on this exciting opportunity to join our team as an Executive Assistant – Hybrid Remote. With a competitive salary, range of benefits, and opportunities for growth and development, this role offers the perfect combination of challenge and reward. Apply now to take the first step in your new career!
Apply Now