Executive Virtual Assistant (Operations, Research, Outreach & Content
Support)
About the Client (USA)
A global advisor, speaker, and strategist who works with Fortune 500
executives, governments, and institutions on:
Disability
inclusion in policy and leadership
Authentic
leadership development
Global
advisory and partnerships
“In
the Dark” experiential leadership methodology
Her work spans over 70+ countries, including
engagements with G7, APEC, ASEAN, and major global institutions.
She also leads:
A
consulting/advisory firm
“In
the Dark” leadership training methodology
Academic
teaching at Georgetown University
Role Overview
We are looking for a highly capable Executive Virtual Assistant to
support Sara across multiple operational, strategic, and communication
functions.
This is a multi-functional hybrid VA role, combining:
Executive
assistance
Research
& strategic support
Outreach
& lead generation
Accessibility
support
Light
social media support
The ideal candidate is highly proactive, detail-oriented,
and able to work with minimal supervision in a fast-paced, high-level advisory
environment.
Key Responsibilities
Executive
& Administrative Support
Manage
inbox and email communications
Calendar
management and scheduling across time zones (EST preferred)
Coordinate
meetings and follow-ups with global stakeholders
Support
daily administrative operations
Research
& Strategic Support (HIGH PRIORITY)
Conduct background research on:
Companies
Government
institutions
Potential
partners
Prepare
briefing notes before meetings
Summarize
insights into structured, easy-to-read formats
Support
strategic outreach and engagement planning
Lead
Generation & Outreach Support
Support lead tracking and database management
Assist with LinkedIn outreach (messages and research)
Use
tools such as Apollo for cold outreach
Help
identify new partnership opportunities (public + private sector)
Support
relationship-building pipelines
Accessibility
& Content Conversion (CRITICAL)
Because the client is blind, accessibility support is
essential:
Convert
PDFs into accessible text formats
Extract
text from inaccessible materials (images, slides, websites)
Translate
visual materials into screen-reader-friendly formats
Assist
in making documents accessible for review and decision-making
Social
Media Support (LIGHT / STRATEGIC)
Assist
in managing LinkedIn presence
Draft
and structure posts based on ideas provided
Support
storytelling and positioning content
Ensure
professional tone aligned with global leadership brand
CRM
& Systems Support
Maintain and organize Notion workspace (PRIMARY TOOL)
Potential
future support for Zoho CRM migration
Track
leads, meetings, and outreach pipelines
Content
& Communication Support
Draft
responses and refine messaging (based on client direction)
Support
creation of outreach templates
Assist
in positioning communications for stakeholders
Required Skills & Experience
Must-Have:
Strong English comprehension and writing skills
Experience as Executive VA or Research VA
Ability to work with sensitive, high-level communications
Strong organizational skills and attention to detail
Experience
with Notion
Comfortable
with research-heavy work
Ability
to summarize complex information clearly
Nice-to-Have:
Experience
with LinkedIn outreach or Apollo
Familiarity
with CRM systems (Zoho preferred but not required)
Social
media content experience (LinkedIn preferred)
Understanding
of accessibility tools or screen-reader adaptation
Experience
supporting executives or consultants
Tools
Notion
(PRIMARY)
Gmail
/ Calendar tools
LinkedIn
Apollo
(cold outreach)
Google
Workspace
Zoom
/ virtual meeting tools
Optional:
Zoho CRM (future)
Working Setup
10–20
hours per week (ongoing)
EST/EDT
time zone alignment preferred
Long-term
engagement (growth opportunity)
Ideal Candidate Profile
Highly
proactive and independent
Strong
research + analytical mindset
Diplomatic,
persistent, and professional communicator
Comfortable
working in high-level executive environment
Mission-aligned
and interested in social impact / inclusion work
Able
to anticipate needs rather than wait for instructions