Client has a boutique, a full-service travel agency
specializing in customized travel experiences worldwide, from Disney and
Sandals to Iceland and luxury global destinations.
The agency operates with 14 independent travel advisors
using shared CRM and marketing systems. This role will initially support Lorryn
directly but has potential to expand to support the wider team as needed.
Role Overview
We are seeking a highly organized, proactive, and creative
Executive Virtual Assistant to support:
Email
management & organization (Zoho)
Calendar
syncing & scheduling oversight
Light
content creation (Reels, carousels, short-form videos)
Blog
formatting & content drafting from audio dictation
General
digital organization
This role is ideal for someone who thrives in structure,
enjoys organizing inboxes, and has creative capability in short-form content
editing.
CORE RESPONSIBILITIES
Email Management (Primary Priority)
Platform: Zoho Mail
Organize
inbox daily
Sort
emails into folders/labels
Flag
priority messages
Draft
basic responses when appropriate
Prepare
inbox for Lorryn each morning (overnight organization)
Archive
and maintain clean inbox system
Identify
follow-ups needed
Maintain
professional communication tone
Goal: When Lorryn wakes up, inbox is organized and
prioritized.
Calendar & Scheduling Support
Tools: Zoho Calendar + Calendly (Free Version)
Weekly
review of Calendly links
Sync
Zoho calendar with Calendly availability
Ensure
accurate availability settings
Flag
scheduling conflicts
Maintain
clean calendar organization
Blog Support (New Initiative)
Receive
audio recordings from Lorryn
Transcribe
and structure blog posts
Format
content professionally
Edit
for clarity and readability
Prepare
blog drafts for publishing
Organize
blog topic library
Suggest
blog titles when appropriate
Short-Form Content Creation (Secondary Priority)
Content Types:
Instagram
Reels
Carousels
YouTube
Shorts
Short
destination highlight videos (10–30 seconds)
Tasks:
Organize
raw video/photos from Google Drive
Edit
short clips together
Add
light transitions, text overlays, captions
Prepare
ready-to-post content
Deliver
1 video per week initially
Repurpose
destination content creatively
⚠️ Posting is handled by another
team member — this role is creation-focused.
Light Administrative Support (As Role Grows)
Assist
with digital organization
Help
streamline systems
Potential
expansion to support travel advisors
Opportunity
for role growth
Required Skills
Must-Have:
Strong
written English
Excellent
email organization skills
Experience
with email platforms (Zoho preferred but not required)
Familiarity
with Calendly
Highly
organized and responsive
Detail-oriented
Comfortable
working independently
Time
zone reliability (able to work while US sleeps)
Preferred:
Short-form
video editing experience (CapCut, Canva, InShot, Adobe, etc.)
Basic
blog formatting experience
Experience
with Google Drive content organization
Light
social media content creation background
Ideal Candidate Profile
Executive
assistant mindset
Structured
and calm
Tech-comfortable
Creative
but not overly design-heavy
Growth-oriented
Interested
in travel industry (bonus)
Hours & Structure
10
hours per week (approx. 2 hours/day)
Cannot
exceed 10 hours without client approval
Potential
to increase hours as scope grows
End-of-day
reports required
Bi-monthly
invoicing (15th & end of month)
Growth Potential
This role may expand to:
Supporting
14 travel advisors
Increased
content production
Expanded
blog management
Broader
marketing assistance
Operational
systems support
Long-term scalability is strong if right fit is found.
Location: US-Based
Hours: 10 Hours per Week (to start)
Engagement: Ongoing Support