Family Travel Personal Assistant | Calendar Guru

OverviewPLEASE NOTE:This role is on pause. Family Travel Assistant | Calendaring Guru! Location:Remote and hybrid; the ideal candidate lives within a one hour drive of San Mateo, however, the client will consider out of area candidates for a fully remote role if the experience alignsCompensation: $90,000-$125,000 per year | DOE (Please note that candidates located in higher-bolthires markets may be compensated at the higher end of the range.)Benefits: Full medical, dental, and vision insurance, 401(k) with 3% employer matchSchedule: Primarily remote with occasional in-person meetings as neededA returning client based in San Mateo, CA, is seeking a highly organized Family Travel Assistant to manage complex travel logistics, personal scheduling, and daily coordination.The role requires exceptional attention to detail, clear communication, and a proactive approach to supporting a busy family that travels frequently by both private and commercial flights. The position is mostly remote, but the candidate must be within driving distance for occasional in-person meetings. The ideal candidate will have strong experience managing complex travel and calendars for UHNW clients, whether in a previous Personal Assistant, Executive Assistant, or Travel Assistant role. Key Responsibilities• Coordinate all domestic and international travel, including flights, ground transportation, accommodations, and itineraries• When Principals are traveling, be on the same time zone in case any of their needs should arise• Prepare homes and properties before family visits, occasionally traveling in advance as needed• Manage complex calendars and coordinate personal appointments• Work closely with the family's business executive assistants to ensure seamless alignment between personal and professional calendars• Handle visa applications, travel documentation, and time zone coordination for family trips• Research and book dining, wellness, and leisure activities during travel• Anticipate needs, confirm all details, and triple-check arrangements to prevent oversights• Maintain clear, consistent communication with principals and team members• Reports directly to Principals and Estate ManagerIdeal Candidate | Qualifications• Ideally based within one hour of San Mateo but open to out of area candidates for a fully remote role if the experience is aligned• Legally authorized to work in the US• A minimum of 3-5+ years of experience supporting luxury travel coordination in a travel assistant, personal assistant, or executive assistant role• Highly organized and detail-oriented with strong calendar management skills• Professional, polished, and an excellent communicator• Experience supporting private families, executives, or high-net-worth individuals• Background in luxury travel coordination strongly preferred• Able to work independently while maintaining strong communication and follow-through• Calm, thoughtful, and responsive under pressure• Flexible and able to adjust hours and time zones while the family is traveling• Comfortable in a relaxed but high-standard family environment that values professionalism and discretion• Must be able to provide a minimum of three employment references and be willing to undergo a detailed background checkCompensation and Benefits• $90,000-$125,000 per year | DOE (Please note that candidates located in higher-bolthires markets may be compensated at the higher end of the range.)• Paid vacation• Paid sick days• Paid healthcare - employee only• Discretionary year-end bonus Apply tot his job