Events Manager - Contracted Position

Main Purpose of RoleTo support theSenior Manager and Director in coordinating all aspects of assigned events. Responsible for planning, communicating, and executing events. THIS POSITION IS FOR A 1 YEAR CONTRACT WORKING WITH THE SPECIAL EVENTS TEAM. IT IS REMOTE AND APPLICANTS MUST BE BASED IN THE NORTHEAST OR CENTRAL AREA OF THE US. KEY RESPONSIBILITIESEvent Planning• Stakeholders: communicate with stakeholders on a regular basis to ensure the event is executed according to their objectives. • Communications: creation of internal and external event communications and PowerPoints.• Branding: submit requests and upload assets for all events’ branding requirements to the different platforms. • Inbox management: Manage and coordinate of events’ generic email inboxes, follow up with all requests for information within 24 hours of receipt. • Internal and Customer Event attendee registration: upload, register, cancel, update status, report on attendees and update registration websites as required• Accounting: submit and maintain events expenses, billing, and reconciliation per the department’s policy.• Contracting: Prepare and handle the contract approval process of external vendor contracts for services utilizing Hilton’s Standard Service agreement, entertainment agreement, and speaker’s agreement. • RFPs: Prepare RFP’s utilizing Hilton Hotels standard RFP document outlining specific services required. • Reporting: post-event survey creation, reporting. • Travel: Attend industry and internal meetings as requested. • Workstreams: for more complex events, you may be assigned a workstream to execute according to the established objectives.Qualifications:• Proven ability to plan, coordinate, and execute events from concept to completion. • Experience managing event budgets, negotiating vendor contracts, and tracking expenses. • Ability to communicate effectively, both verbally, and in writing• Strong organizational skills with the ability to manage multiple events and deadlines simultaneously. • Ability to evaluate event success using KPIs and feedback. • Resourceful in handling last-minute changes or challenges. • Flexible approach to working hours and willingness to undertake additional hours and perform other ad-hoc duties as deemed reasonable by your Manager.• Proficient in Microsoft Outlook, Word, Excel & PowerPoint, Teams, WebEx, and Zoom• Experience in Salesforce and MicroStrategy preferred• Professional appearance and manner• Experience in the hospitality / travel industry is preferred. Application Process:Interested candidates should submit their resume (in English) and cover letter detailing their relevant experience and qualifications. We look forward to reviewing your application! Apply tot his job